Property Managers Are Still in Short Supply – Here’s How Smart Agencies Are Hiring Differently

If you work in real estate, you already know it — property managers are still one of the hardest roles to fill. Demand has outstripped supply for years now, and despite a softer market in some areas, quality PM talent remains scarce. Agencies that continue to recruit “the old way” are missing out on the chance to secure – and keep – great people.

At Spire Recruitment, we’ve seen first-hand which hiring strategies are still working in 2026 and which ones aren’t. The most successful agencies have changed their approach. Here’s how.

1. They hire for potential, not perfection

Once upon a time, hiring managers could insist on exact experience levels, portfolios, or brand backgrounds. Today, that mindset rules out too many capable people. Smart agencies are broadening their criteria and considering strong customer service professionals, leasing consultants, or assistant property managers who can quickly grow into the role with the right support.

At Spire, we help our clients spot that potential – assessing soft skills, resilience, and communication style just as much as CV credentials.

2. They sell the why, not just the what

Top PMs are approached regularly, so advertising a role is no longer enough. Agencies that stand out know how to market the why: What’s different about your team? How do you support work-life balance? What career path can you offer?

We work closely with clients to refine that message. A well-crafted pitch — both in job ads and interviews — can completely change the calibre of candidates who say yes.

3. They move faster

The best candidates don’t wait around. Effective agencies reduce lag time between interviews, make decisions quickly, and maintain regular communication. Nothing turns off a great property manager faster than a slow, unclear process.

We often act as the bridge, keeping both sides informed and ensuring momentum doesn’t stall – because in this market, a three-day delay can cost you the right fit.

4. They focus on retention from day one

Retention starts before the offer letter is signed. Onboarding, expectations, and early support are crucial to keeping new PMs engaged. The agencies winning in 2026 are those who create clear pathways for growth, recognise effort, and provide proper backup when workloads surge.

At Spire, we help our placements find the right cultural match because job satisfaction is what keeps them in your business long-term.

Final Thoughts

The shortage of property managers isn’t going away anytime soon — but with the right recruitment strategy, it doesn’t have to hold your agency back. If you’re ready to rethink the way you hire, let’s talk. We’re helping Melbourne’s smartest agencies build stronger, more stable PM teams — one placement at a time.